Missing receipt / invoice for smaller items
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Create a simple word file / document. Make sure information is correct in the bill. You will need to send to Lara / the person through odoo sign so they can sign the document.
EIGENBELEG
Datum: 04.05.2023
Beschreibung der Ausgabe:
Fahrtkosten für geschäftliche Besprechung in Berlin
Betrag (Brutto): 65,00 EUR
MwSt (19%): 10,36 EUR
Nettobetrag: 54,64 EUR
Zahlungsmethode: Barzahlung
Ort der Ausgabe: Berlin
Grund für den Eigenbeleg:
Originalquittung ging verloren
Bestätigung der Richtigkeit und Vollständigkeit der Angaben:
Unterschrift des Ausstellers:
______________________________
(Name des Ausstellers, z.B. Max Mustermann)
A sample self-receipt for use with the German tax return might look like this:
```
SELF-RECEIPT
Date: 05/04/2023
Description of the expense:
Travel costs for business meeting in Berlin
Amount (Gross): 65.00 EUR
VAT (19%): 10.36 EUR
Net amount: 54.64 EUR
Payment method: Cash payment
Location of expense: Berlin
Reason for the self-receipt:
Original receipt was lost
Confirmation of the accuracy and completeness of the information:
Signature of the issuer:
______________________________
(Name of the issuer, e.g. Max Mustermann)
```
Please note that this is only an example of a self-receipt. You should adjust the relevant information according to your actual expenses. A self-receipt should only be created if the original receipt is no longer available and should contain as accurate information as possible.
A self-receipt (Eigenbeleg) is used when the original receipt or invoice for a business expense is missing or lost, and you still need to account for the expense in your tax return. Some examples of situations where you might need to use a self-receipt include:
1. Lost receipts: If you misplaced or lost the original receipt for a business-related expense such as a meal, transportation, or office supplies, you can create a self-receipt to account for the expense.
2. Lack of a proper receipt: In some cases, you might not receive a proper receipt from the vendor or service provider. For example, a small vendor at a farmer's market might not provide a detailed receipt for the produce you purchased for your catering business. In such situations, you can create a self-receipt to document the expense.
3. Unavailable receipts: If you attended a conference or seminar and paid for parking or used public transportation, but the ticket machines did not provide a receipt, you can create a self-receipt to account for the transportation costs.
4. Cash expenses without a receipt: If you paid cash for a business expense and did not receive a receipt, such as tipping a courier or paying for a small repair, you can create a self-receipt to account for the expense.
Remember that a self-receipt should only be used as a last resort when the original receipt is unavailable. It's essential to provide accurate information about the expense, including the date, description, amount, and reason for the self-receipt. Keep in mind that tax authorities may require additional documentation or proof to support the expenses claimed in self-receipts.